Privacy Policy

AEGIS Privacy Policy.

AEGIS Integrated Technologies Philippines Inc. values your trust. We are committed to protecting personal data and handling information responsibly, transparently, and securely.

Effective Date: June 4, 2026 Website: https://aegistech.com.ph

Privacy Statement

At AEGIS Integrated Technologies Philippines Inc. (“AEGIS”), your trust is important to us. We are committed to protecting your personal data and ensuring that your privacy is respected. We value transparency, fairness, and accountability in our data processing activities.

We handle information responsibly and in accordance with Republic Act No. 10173, also known as the Data Privacy Act of 2012, its Implementing Rules and Regulations, applicable issuances of the National Privacy Commission, and other relevant laws and regulations.

Privacy Notice

AEGIS (“we,” “our,” or “us”) respects your right to privacy and is committed to safeguarding your personal data. This Privacy Policy explains how we collect, use, disclose, retain, and protect personal data whenever you visit our website, submit inquiries, communicate with us, request proposals, or engage our services.

By using our website, submitting information through our contact form, communicating with us, or engaging with our services, you acknowledge that you have read and understood this Privacy Policy. For questions or concerns, you may contact us through the details provided below.

1. Scope

This Policy applies to individuals who interact with AEGIS, including those who:

  • Visit or use our website at https://aegistech.com.ph
  • Submit inquiries, request proposals, or use our contact forms
  • Communicate with us through email, phone, messaging platforms, meetings, or other official channels
  • Represent clients, prospective clients, suppliers, vendors, partners, or other organizations
  • Participate in business development, project scoping, service delivery, or advisory engagements
  • Apply for employment, partnership, or contractor opportunities, where applicable
  • Provide information necessary for us to deliver services, comply with legal obligations, or protect our systems and business operations

2. Personal Data We Collect

We may collect and process categories of personal data as necessary to respond to inquiries, manage engagements, deliver services, and comply with applicable laws and obligations. This may include:

  • Identity Information: Full name, company or organization name, job title, role, department, and authorized representative details
  • Contact Details: Email address, telephone or mobile number, office address, and other business contact information
  • Inquiry and Engagement Information: Messages, service requirements, proposal details, project scope, meeting notes, requirements documentation, and related correspondence
  • Business and Transaction Records: Quotations, contracts, purchase orders, invoices, billing information, payment confirmation details, and supplier or client records
  • Technical and Digital Identifiers: IP address, browser type, device information, operating system, pages visited, date and time of access, referring website, and similar website usage information
  • Security and Support Information: Information submitted or generated during technical support, security assessment, consulting, managed services, or project delivery activities
  • Applicant or Personnel Information, where applicable: Resume or curriculum vitae, educational background, employment history, contact details, interview records, and other information submitted for recruitment, partnership, or contractor evaluation
  • Other Information: Any information you voluntarily provide to us through official channels

3. Purpose of Collection

Your personal data may be used for the following purposes:

  • Responding to inquiries, requests, messages, and proposal requirements
  • Preparing quotations, statements of work, service recommendations, contracts, and engagement documents
  • Delivering enterprise technology, infrastructure, cybersecurity, backup and recovery, data privacy, risk, compliance, advisory, and managed services
  • Managing client, vendor, partner, and stakeholder relationships
  • Coordinating project implementation, support, technical assessments, consulting activities, and service delivery
  • Processing billing, payment, accounting, procurement, and administrative requirements
  • Conducting legitimate business development, marketing, events, or service updates, subject to applicable requirements and your communication preferences
  • Maintaining website functionality, analytics, security monitoring, fraud prevention, and abuse prevention controls
  • Evaluating applicants, consultants, partners, or contractors, where applicable
  • Complying with legal, regulatory, tax, accounting, contractual, audit, reporting, or dispute-resolution obligations
  • Protecting the rights, property, systems, personnel, clients, and business operations of AEGIS

We do not sell personal data.

4. Legal Bases for Processing

We process personal data based on one or more applicable legal bases, including:

  • Consent: When you voluntarily provide information or agree to receive communications from us
  • Contract Performance: When processing is necessary to respond to requests, prepare proposals, enter into contracts, or deliver services
  • Legal Compliance: When processing is necessary to comply with applicable laws, regulations, tax, accounting, audit, reporting, or lawful government requirements
  • Legitimate Interests: Such as business communication, service improvement, security, fraud prevention, support, risk management, and protection of our rights and operations, provided these do not override your rights and freedoms
  • Protection of Rights and Interests: When necessary to establish, exercise, or defend legal claims, investigate incidents, or protect our systems, personnel, clients, and business

5. Sharing of Information

We may share personal data only when necessary and appropriate, including with:

  • Authorized AEGIS directors, officers, employees, consultants, or contractors who need access for legitimate business purposes
  • Service providers supporting our website, hosting, email, communications, cybersecurity, analytics, accounting, customer management, and business operations
  • Technology partners, vendors, distributors, or subcontractors involved in a specific inquiry, proposal, implementation, support activity, or client engagement
  • Professional advisers, including legal, audit, tax, accounting, compliance, and risk advisers
  • Government agencies, regulators, courts, law enforcement, or other competent authorities when required or permitted by law
  • Other third parties when you authorize the sharing or when necessary to fulfill a legitimate and lawful purpose

All sharing is subject to reasonable confidentiality, security, contractual, and data protection safeguards appropriate to the nature of the information and processing activity.

6. Retention of Data

We retain personal data only for as long as necessary for the purposes stated in this Policy or as required or permitted by law, contract, accounting rules, tax requirements, dispute resolution, audit, or legitimate business purposes.

  • Website Inquiry Records: Retained for a reasonable period necessary to respond to inquiries, manage follow-ups, maintain business records, and support audit or compliance requirements
  • Client, Vendor, and Partner Records: Retained for the duration of the business relationship and for applicable legal, tax, accounting, contractual, or dispute-resolution periods
  • Project and Service Delivery Records: Retained as necessary to provide services, document work performed, support operations, and comply with contractual or legal obligations
  • Marketing or Business Development Records: Retained until you unsubscribe, withdraw consent, object to processing, or when the information is no longer necessary
  • Applicant or Personnel Records, where applicable: Retained only for a reasonable period if not engaged or hired, or as required by law or legitimate business purposes
  • Security and Technical Logs: Retained for a reasonable period for security monitoring, fraud prevention, incident investigation, and system integrity

We may retain data beyond standard periods when necessary to comply with legal obligations, resolve disputes, enforce agreements, investigate incidents, or protect our rights and operations.

7. Your Rights as a Data Subject

Subject to applicable law, you have the right to:

  • Be informed about the collection and use of your personal data
  • Access your personal data and request a copy of information we hold about you
  • Request correction of inaccurate, incomplete, or outdated personal data
  • Object to certain types of processing or withdraw consent where processing is based on consent
  • Request erasure, blocking, or deletion of personal data, subject to legal and contractual limitations
  • Request data portability, where applicable
  • File a complaint with the National Privacy Commission if you believe your data privacy rights have been violated

Requests may be submitted using the contact details provided in this Policy. We may ask for information necessary to verify your identity and process your request securely.

8. Security Measures

We implement reasonable organizational, physical, and technical safeguards designed to protect personal data against unauthorized access, disclosure, alteration, loss, misuse, or destruction. These may include:

  • Access controls and need-to-know restrictions
  • Confidentiality obligations for personnel, consultants, contractors, and service providers
  • Secure communications and appropriate encryption where applicable
  • Endpoint, network, and system security controls
  • Secure hosting, monitoring, logging, and vulnerability management practices
  • Personnel awareness, incident response, and data handling procedures
  • Secure disposal, retention, and backup practices where applicable

In the event of a personal data breach that may compromise your rights and freedoms, AEGIS will take appropriate steps to assess, contain, investigate, and notify the National Privacy Commission and affected individuals when required by law.

9. Use of Cookies

We may use cookies or similar technologies to support website functionality, improve user experience, monitor website performance, understand visitor interactions, and protect the website from abuse or security threats.

You may adjust your browser settings to refuse or delete cookies. However, some website features may not function properly if cookies are disabled.

10. Children’s Privacy

Our website and services are intended for business, professional, and organizational users. We do not knowingly collect personal data from children. If we become aware that personal data of a child has been collected without proper authorization, we will take reasonable steps to delete or appropriately handle such information in accordance with applicable law.

11. Amendments and Updates

We may update this Policy from time to time to reflect changes in our business, services, legal requirements, security practices, or data processing activities. Updated versions will be posted on this page with the revised effective date.